Resource management

Microsoft Project & Portfolio Management enables organizations to proactively manage resource utilization, identify bottlenecks early, accurately forecast resource needs, and improve project selection and timely delivery.

Improve resource optimization and project delivery

Tablet screen displaying the Resource Requests window in Project Web App.

Use Resource Engagements to request and lock in resources, so your projects are always properly staffed.

Tablet screen displaying a Microsoft Project capacity and engagements heat map in Office 365.

View how resources are used with Capacity heat maps. Quickly identify overused and underused resources to optimize assignments.

Tablet screen featuring many built-in reports available in Power BI.

Compare resources across standard data and forecast projected usage. Built-in reports let you monitor progress and address concerns.

Tablet screen featuring a Gantt chart in Microsoft Project, with an instant message appearing in Skype for Business

Encourage collaboration with tools like Skype for Business. Teams can access Skype in project plans, so there’s no need to switch between apps.

A tablet and mobile phone displaying project details in Office 365, enabling mobile task and time management.

Enable bring-your-own-device strategies with mobile time and task management apps. Post updates from any device and oversee progress on the go.

Resource management customer stories

Microsoft Project screen, learn how Project Online helped a Microsoft team improve project management image

Discrete Manufacturing

Microsoft I T case study

Team gains centralized project views from any location.

Project Online Premium helped the Microsoft Infrastructure and Collaboration Services team gain more powerful project management capabilities and eliminate the cost of maintaining servers. Project managers now get instant updates from any location or device.

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Arup logo, learn how Arup uses Microsoft Project image

Manufacturing, Enterprise, Project Online Premium


Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. From more than 90 offices worldwide, Arup planners, designers, engineers, and consultants deliver innovative projects across the globe.

Arup had a global IT Portfolio Management Office (PMO), but that office had to manually create status reports using spreadsheets and email updates from regional offices.


  • Quick, easy insight into project status
  • Simple yet effective ideation platform
  • Anywhere access to project data
  • Platform for continuous improvement

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Chart taken from the TEI study showing four-part strategy for creating companywide transformation, read about the total economic impact of Microsoft Project & Portfolio Management image

Technology Products & Services

T E I study

Total Economic Impact of Microsoft Project & Portfolio Management

Learn how companies have used Microsoft Project & Portfolio Management to develop more consistent project management practices and gain greater visibility into how their project portfolios perform.

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Microsoft Surface tablet showing the New Project window in Project Online Premium.

Project Online Premium

Project Online Premium manages your portfolios, programs and resources for optimal outcomes. Get started today.

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